PCS or Project Management System (PMS)

Designed for use with Microsoft ®Windows

1. Introduction

Large construction projects are complex due to their size, time schedule, building sequence and multiple discipline works. Keeping the construction quality high all the way through the project prevents delay in later phases and start-up and enhances smooth carryovers. WinPCS is a tool to organize and manage verification and testing for construction and commissioning and helps identifying technical problems as early as possible. Building parts are verified for delivery, preservation, installation and functionality. (Sub-) systems are verified for functional performance. Status and corrective actions are tracked per discipline and responsible group. WinPCS is a smart and simple-to-use multi-user application that can be made operational in a short time and is suitable for any-size construction project.

2. About WinPCS

WinPCS provides a place for the Construction group and Commissioning group to store the inspections, tests and procedures required for Mechanical Completion and Commissioning Completion respectively. Normally the following is found in WinPCS:

  • Building components: the project’s Asset Registers with inter-disciplinary / entity relationships between the components

  • Certification / check sheets and procedures: the quality inspections, functional tests and commissioning procedures to verify site-delivery, construction, pre-commissioning and commissioning against project performance standards

  • Work breakdown structure: a visual breakdown of the facility into systems, sub-systems, milestones, purchase orders, job packages and others. The status of check sheets, procedures and corrective actions can be tracked accordingly.

WinPCS guides each building part in a system from vendor, via construction and commissioning to start-up and shows status on tag and system level in each project phase

Verification and testing status is reported back into WinPCS (via barcodes). Detailed reports show per building component the outstanding work, completed work and any corrective actions (punch items) per discipline and sub-contractor. High-level reports and graphs show per (sub-)system, milestone etc. the summarized status and a % complete. Because the Construction group and Commissioning group can use one tool, they use the same breakdown of (sub-) systems into building components (assets) and the transfer of custody and care can be smooth and without the necessity of a lot of paper. At handover WinPCS can generate the necessary documentation and track status on acceptance.


         Enhances minimum project duration start-up driven breakdown

         Manages 100% completion and certification of each building part check sheets / procedures

         Overviews the complete project scope work breakdown structures

         Provides latest building information latest engineering data

3. Users

Users are found in the major chemical, petrochemical construction industry for land based and on- and offshore projects. Civil projects like railway and hospitals are also handled with WinPCS. A selection of project references is listed on the last page of this document and Internet.

4. Inside WinPCS

4.1 Asset registers

WinPCS holds the Asset Registers from the engineering disciplines: mechanical equipment index, instrumentation index, cable index, line index, isometric index, loop index etc. Normally tag numbers are found with in addition any information on them that may be helpful to the inspections and tests to be performed. This information is also used for (automatically) filling out the check sheets templates.

 4.2 Work breakdown structure

The building parts are organized into work breakdown structures like systems, sub-systems, milestones, commissioning packages, work packages and purchase orders. The objects relate via parent-child relationships that form a Hierarchy or a tree. Going through the Hierarchy from top to bottom one could encounter the following example: system > sub-system > motor > cable > panel. This Hierarchy is visualized and accessible for any user (see example page 5).

The hierarchy has the following advantages:

·    The hierarchical nature ensures that all low level components must be completed before a high level structure like a circuit, a sub-system or a milestone is complete.

·    It allows viewing and tracking the same information with different perspectives: e.g. a pump can be part of a sub-system, but also a PO or a work package.

4.3 Check sheets

Check sheets are used for inspections and tests on building components. They are a practical translation of the contractual performance standards: approving check sheets is fulfilling the contract. To each building component an unlimited number of checks sheets can be defined. Check sheets are repeatedly used for many components (in contradiction to the more specific procedures) and may be applicable to different project phases: installation, pre-commissioning, commissioning, but also onshore, inshore and offshore. The sheet types have different identities in WinPCS which makes tracking per project phase possible.

Every project may use its own set of check sheets. Check sheets can be generated from Word- templates with headers filled out with any data like tag number, description, system, drawing references, settings etc. This saves a lot of time compared to hand writing. Check sheets can be uniquely marked with barcodes so that status can be reported back to WinPCS quickly and without errors.

 4.4 Punch items and miscellaneous

In addition to check sheets, miscellaneous information required for completion can be put against objects in the hierarchy: corrective actions (punch items), notes, engineering queries, handover documents etc. Status can be held on each object being part of the total sub-system status. The punch list is fully equipped for tracking corrective actions per sub-system, per discipline, per project phase and per sub-contractor.

 4.5 Reports

The status held on objects like check sheets, punch items, handover documentation, preservation etc. is visualized via icons and can be listed in reports. A status index report can list the status per project phase (installation, functional testing, commissioning), per responsible group or discipline (vendors, sub-contractors) or per responsible person (inspectors). Reports can be detailed indices per component, summaries in % complete or graphs that show the status in time. See example. 

4.6 MC-packages & Jobcards

The construction works can be organized in discipline driven MC-packages. Commissioning works into discipline driven and multi-discipline jobcards. An MC-package is a grouping of discipline specific works within one sub-system that can be produced and tracked accordingly. A commissioning jobcard may have man-hours against it: planned, growth, earned and actual, where latter is based on the timesheets that can be imported. Of course, punch items and other remaining works from previous phases can be included. The jobcards organize the commissioning works and show commissioning progress in man-hours and certification

4.7 Commissioning module

The commissioning module is there to develop and store commissioning procedures per (sub)system using MS Word. Crucial commissioning steps can separately be defined in sequential steps that each can be tracked. The number and detail of the steps is up to the Commissioning group to decide. Having completed all steps for a (sub)system would mean the commissioning manual has been carried ou


Visual Examples from WinPCS


Hierarchical Views

WinPCS holds hierarchal start-up driven work breakdown structures. Hierarchy is the most powerful way of visually seeing a group of objects, i.e. a System/Sub-System/Area/etc. Each Icon represents an object connected to another object.

 A system broken down into sub-systems with commissioning procedures and performance standards attached.

A system broken down to tag level: instruments, cables, junction boxes, lines, with check sheets and certificates attached.

Typical status reports

Select from the Main Menu the System, Unit or Area on which a status report is required. WinPCS will then process a progress overview per discipline as well as an overall progress overview. A percentage complete is reported. A graph shows status in time.

 1) Detailed list of building components versus Mechanical Completion sheets and status

 2) Summary in %complete of Mechanical Completion per discipline.

                    Status curve in time of Mechanical Completion, based on check sheets or hours

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